1) Visa arrangements
1. Please read basic information related to visa application process
2. Register yourself for a visa meeting at the respective Polish Consular Office via E-KONSULAT
Visa fees must be covered by the beneficiary.
Scan of visa must be sent to firstname.lastname@example.org
2) Insurance arrangements
Beneficiary must be insured for the whole mobility period.
Beneficiary is allowed to choose preferable insurance policy in accordance with visa requirements. It is highly recommended to pay attention to medical support, civil liability and repatriation.
Beneficiary will be charged for the medical support in Poland. In order to apply for the reimbursement beneficiary must follow terms and conditions of the purchased insurance policy and contact insurer respectively.
Insurance costs must be covered by the beneficiary. Scan of the insurance policy must be sent to email@example.com
3) Travel arrangements
Erasmus+ covers costs of travel based on travel distance.
Flight/Bus/Train ticket must be purchased by the beneficiary.
Scan of ticket must be sent to firstname.lastname@example.org. Boarding cards/original tickets must be submitted to the International Relations Office after arrival.
4) Airport pick up
Pick-up at the airport is organised by the Erasmus Student Network (ESN) mentors. In order to be assigned with the mentor beneficiary is asked to get in touch with: email@example.com
WULS-SGGW will help to organise an accommodation in the student dormitory.
Approximate cost: double room 400PLN/month, triple room 350PLN/month
In case of arrival on Monday - Wednesday and Friday (8 - 16) or Thursday (8 - 20) beneficiary is requested to visit administration office of the student dormitory:
- for DS Eden and DS Feniks --> in DS Feniks, room 18,
- for DS Grand and DS Hilton --> in DS Grand, room 18,
- for DS Cezar and DS Dendryt --> in DS Dendryt, room 18.
In case of arrival after administration office visit hours beneficiary is requested to check in directly in the student dormitory (reception is open 24h) and visit administration office of the student dormitory next day.
During visit in the administration office of the student dormitory beneficiary must submit passport and 1 photograph (for the dormitory card).
4. Beneficiary is requested to:
- keep the room and the bathroom clean and in order,
- leave the key at the reception (loss of the key is payable: around 585 PLN),
- present the dormitory card in order to pick up the key at the reception,
- maintain silence between 10pm and 6am,
- do not smoke in the room (smoking rooms are on the ground floor of each building),
- make payments on time,
- change assigned room only when agreed with the administration office of the student dormitory,
- check-out at the administration office of the student dormitory.
WULS-SGGW will help to organise an accommodation solely in the IKAR hotel.
Approximate cost: 120PLN/night with breakfast, 103PLN/night without breakfast.
Other living options are to be booked directly by the beneficiary.
6) About WULS-SGGW
Warsaw University of Life Sciences - SGGW is one of the oldest and the largest universities in Poland, as well as one of the most modern universities. WULS-SGGW offers good facilities and infrastructure located in one central campus: 12 dormitories, library, sport centre (with tennis courts, a sports hall and a swimming pool), language centre, veterinary clinic, bank Peako SA, grocery shops, student canteens and buffets etc.
WULS-SGGW has been declared number one in the rankings of life sciences universities in Poland, and has always been the top of Polish universities. Institution won several prizes for the most student friendly university in Poland. SGGW was also acknowledged as "The most innovative and creative university in Poland in creating job perspectives".
WULS-SGGW provides following services to the incoming beneficiaries:
- Visa arrangements (invitation letter, administrative support),
- Pick-up at the airport,
- Welcome events (Orientation day and Integration workshops),
- Free of charge Polish language course (elementary level, 3ECTS),
- Administrative help and support - International Relations Office,
- Erasmus Student Network with a mentor/buddy system.
ESN consists of several workgroups:
BOUNCE - organization of all parties and clubbing arrangements on the campus/ in the city,
CULTURE - introducing Polish culture, traditions, history and turist attractions to foreigners,
TRAVEL - organising students' trips and integration camps,
SPORT - promotion of sports activities among Erasmus Students,
SOCIAL - the group engages Erasmus Students in all actions supporting local societies.
1) Organisation of the academic year
Academic year is divided into 2 semesters:
Fall semester: October - 1st half of February
Spring semester: 2nd half of February - July
Each semester consists approximately of 15 weeks of classes and 2 weeks of exams.
2) Academic courses
Beneficiary can choose the most suitable classes from the list of available courses and create a Learning Agreement (30 ECTS). In order to open a particular course, primarily 4 students must be registered..
Timetable of courses is available at the beginning of each semester.
3) Student ID card
Student ID card confirms that beneficiary belongs to the university community as well as provides discounts for public transportation within Warsaw, railway transport in Poland, cinemas, theatres etc.
Student ID card is necessqary to use library materials, gain access to the gym and most of student facilities.
Cost of the student ID card: 22 PLN
To issue a student ID card a photo meeting following requirements is needed:
- color, JPEG file,
- background should be plain and light-colored,
- face in front with head and shoulders clearly visible,
- file cannot exceed 100k in size and 300dpi (about 260x340 pixels).
Obligatory registration in the administration office of the particluar dormitory. Beneficiary must submit: 1 photo.
2. International Relations Office
Obligatory registration max. one day after arrival. Beneficiary must submit:
- Boarding cards/original tickets
- Learning Agreement
IRO is located in building no 8, room 20. Opening hours: Monday - Thursday, 9am -12.00 and 1pm - 3pm.
3. Commune Council (Urząd Dzielnicy Ursynów)
Obligatory registration in case of a mobility exceeding 3 months. Beneficiary must submit:
- Application form
Address: ul. Komisji Edukacji Narodowej 61
5) ERASMUS+ mobile app
EU Foundation have developed a mobile application that guides Erasmus+ participants every step of the way. Find everything you need to know about opportunities to go abroad with Erasmus+ and check out all the features that are specifically built to facilitate your experience:
- checklists with everything you need to do before, during and after your Erasmus+ stay abroad,
- “Top Tips” section where you can see the best tips from fellow Erasmus+ participants and even submit your own,
- latest news and nearby events at your fingertips; check out various social activities brought to you by the Erasmus Student Network across Europe,
- direct connection to Erasmus+ Online Linguistic Support; learn a language on the go,
- are you going abroad again? add another mobility to your account.
6) Useful information about Warsaw
Multicultural Center in Warsaw (54 Jagiellońska str., Warsaw) www.cw.org.pl